Executive Assistant

The Executive Assistant provides professional administrative, organizational and coordination support to the Managing Director and ensures the smooth daily operation of the management office. The position works as a key coordination point between management, internal departments, HQ and external partners.

Key Responsibilities

Support to the Managing Director

· Proactive management of the Director’s calendar, meetings and priorities

· Preparation of documents, presentations and reports

· Taking minutes from meetings, tracking tasks and follow-up

· Organization of internal and external meetings, including top management visits

· Acting as a trusted contact person for the Director

Office Management and Administration

· Organization of visits (agenda, logistics, registration, Wi-Fi access, refreshments, etc.)

· Management of the meeting room reservation system

· Handling and processing incoming and outgoing mail

· Organization of taxis, hotels and travel services

Systems and Operational Administration

· Administration of the Mobile Xpense system (travel expenses)

· Processing of orders

· Management of the Visit calendar

· Support with invoicing and basic control of office costs

Coordination and Communication

· Coordination between the Managing Director and internal/HQ departments

· Ensuring smooth information flow and timely outputs

· Structured administrative communication without responsibility for PR or marketing

Job Requirements

Education and Experience

· Secondary school or university education

· Experience in an Executive / Management Assistant role is an advantage

· Experience in a manufacturing or corporate environment is an advantage

Skills and Competencies

· Very good organizational and coordination skills

· High level of discretion, reliability and professionalism

· Ability to work independently and set priorities

· Very good communication skills – make things happen

· Very good knowledge of MS Office (Outlook, Excel, PowerPoint)

· Driving licence B

Language Skills

· Czech: native / fluent

· English: communicative level (minimum B1–B2)

· German: wishful but not mandatory

What we offer:

· Language courses for your further education

· Free meals at the company

· Working hours of 7.5 hours per day

· 5 extra days off for rest

· Benefit points (Pluxee comp.)

· Annual bonus

· Option of a Multisport card for active rest

· Company events – parties, volleyball tickets, company barbecues, open days, and more

· Discounted operational car leasing

· Discounted mobile phone tariffs