Receptionist

Responsibilities:

• Manage the front desk including managing reception telephone calls for the organization
• Process Workplace Strategy’s invoices and expenses, and manage budget reconciliation
• Greet visitors courteously and contact appropriate staff member
• Locate and define new process improvement opportunities
• Receive and distribute mail and packages
• Maintain the front desk area in an orderly and presentable manner
• Maintain and update various data sets and provide analysis, as needed
• Coordinate meeting schedules and travel arrangements
• Provide a high level of customer service to our staff and visitors
• Providing general administrative support for the entire Workplace Strategy team, and
• Ad hoc projects, as assigned.

Qualifications:

• Three to five years of work experience
• Excellent interpersonal customer service and organizational skills are required
• Timely completion and attention to detail are expected, as is the ability to make decisions and access situations with the “big picture” in mind
• Must like to work collaboratively but be able to execute hands-on and independently
• A proactive approach that is intuitive and able to anticipate circumstances
• Ability to work accurately and with composure under deadline pressures
• Must thrive in an environment where multiple activities are ongoing
• Strong knowledge of and experience for office applications including Excel, Power Point, Word, Outlook, Workplace, and Concur
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate information with attention to detail and accuracy
• Excellent written and verbal communications skills
• Highly trustworthy and able to deal with confidential information
• Willingness to be available for occasional overtime work
• Bachelor’s degree and interest in environmental advocacy is not required